Imagine if your shop could think for itself.

Not just store data or track jobs, but actually anticipate bottlenecks, alert your team in real time, and keep everyone in sync—without your constant oversight.

Welcome to Helios: the intelligent workflow system that turns chaos into clarity and work into momentum.

What Does It Mean for a Shop to “Have a Brain”?

From Reactive to Proactive: Smarter Decision-Making

Most shops are reactive by default. Something breaks, someone follows up. With Helios, your workflow becomes a proactive engine—identifying lags, syncing status updates, and giving you time back.

Centralized Intelligence Across the Floor

Every tech, every job, every update lives in one brain: the Helios production board. One glance shows what’s in planning, production, paint, or stalled.
No more scattered tools. No more guesswork.

 

5 Smart Features That Make Helios the Brain Behind the Bay

1. Real-Time Syncing Across Devices and Roles

• Updates show instantly—no refresh needed.
• Techs, estimators, and managers always see the same job status.
• Mobile-friendly: works on phones, tablets, desktops.

2. Visual Planning + Production Boards with AI Logic

• Planning board = forecasting center.
• Production board = execution mode.
• Drag-and-drop simplicity with real-time logic.

3. Color Codes & Dot Markers as Visual Memory

• Red dots? Priority jobs. Green? Ready to deliver.
• Use combinations to track insurance status, job type, or technician tier.
• Your board becomes a visual language everyone understands.

4. Mobile Photo Uploads & Job Notes (In Context)

• Techs can take pictures and add updates from their phones.
• Job history, notes, and media stay with the task.
• No more bottlenecks at the front desk.

5. Smart Filtering, Alerts, and Bottleneck Detection

• Filter by tech, insurance, vehicle make—or combine them.
• Get alerts when jobs stall too long.
• Spot and solve issues before they cost time or money.

The Impact of an Intelligent Workflow on Your Bottom Line

40% Less Time Spent Coordinating Tasks

One shop cut its coordination time by 12+ hours a week. That’s 3 full workdays saved per month—with the same staff.

Up to 30% Faster Job Completion Rates

Smart job movement = less downtime and more throughput. Teams finish faster and with fewer mistakes.

Improved Tech Utilization and Customer Satisfaction

More jobs done. More clarity across the board.
Less chaos = more trust, retention, and profit.

 

“I don’t babysit my shop anymore. Helios keeps it humming without me hovering.”
— Tony V., Multi-Shop Owner

Built by Shops, for Shops: Why Helios Thinks Like You

Designed by a Multi-Shop Owner

Helios was born from real frustration—not corporate theory. Our founder ran a high-volume shop. Helios was his fix.

Zero IT Headaches

No servers. No coding. Just log in and go.
It scales with your shop, whether you run 3 techs or 30.

Adaptable to Your Style

Use it to plan, run production, or both. One shop. One board. One brain. Yours.

Ready to Work Smarter, Not Harder?

Signs You’re Ready for a Smarter Workflow

• You spend more time chasing updates than growing your shop
• Your team relies on whiteboards and memory
• You’re scaling, but your system isn’t

See the Brain in Action

Helios isn’t just a better tool. It’s a smarter one.

• Real-time sync
• Mobile-ready
• Designed for auto repair—from the ground up

Take Control with Helios

You already think like a leader. Now your shop can too.

Start your free trial
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Get started with Helios →